Logistics
Locations
The conference will take place in Honolulu on the island of Oʻahu, Hawaiʻi, USA. An interactive map with key conference locations can be found below. A general map with other points of interest can be found on the tourism page.
Conference venue
Talks will be held in the 300-seat auditorium of Department of Art and Art History (Room ART132) at the University of Hawaiʻi (UH) at Mānoa. Posters, coffee breaks and lunch will be held on the second floor of the nearby campus center. UH Mānoa campus has numerous outdoor seating areas, which can be freely used for informal meetings, lunch and coffee. Participants requiring dedicated breakout rooms should contact the LOC (tasc7@hawaii.edu).
Breakout sessions
The third floor of the campus center contains rooms for breakout sessions. Each room has a capacity of 40 people and a projector. A sign-up sheet to reserve breakout rooms will be provided the week before the conference.
Lunch and coffee breaks
Coffee breaks will be served in the outdoor area in front of the ART auditorium. Lunch will be served on the second floor of the campus center. Participants are free to use any of the numerous outdoor seating areas on campus.
Receptions and dinner
- The Sunday reception will take place on Sunday July 16 from 4-6pm in the courtyard of the Institute for Astronomy (IfA) of the University of Hawaii. The reception will include light snacks and drinks, which are covered by the registration fee.
- The Monday reception (also known as the “Young Astronomers Mixer”) will take place on Monday July 17 starting from 6pm at Beerlab, a local brewery close to UH campus. Food and drinks will be available for purchase.
- The Wednesday conference dinner will take place at the Waikīkī Aquarium starting from 6pm and ending at approximately 10pm. All food and drinks are covered by the registration fee. If you are bringing an accompanying guest, please ensure to purchase a separate dinner ticket.
Posters and talks
Oral presentations
The talk schedule has now been published. If you are scheduled for a talk and will not be able to present in-person please contact the LOC (tasc7@hawaii.edu) as soon as possible. Talks will be held in the UH Mānoa Art Auditorium.
Invited talks are 20 minutes for the presentation + 10 minutes for questions. Contributed talk lengths are 12 minutes for the presentation + 3 minutes for questions. The auditorium projector supports widescreen 16:9 format. Presentations can be in Powerpoint, Keynote and PDF format and will be presented from a single conference-supplied laptop. The LOC will supply a link to upload your presentations. Presentations should be uploaded no later than 30 minutes before the start of your session.
The Zoom webinar link for the daily talks will be made available through our online communications platform. All sessions will be recorded, and recordings will be made available on TASOC after the conference has ended.
Posters
Online posters will be presented on the online platform. We are also planning to project online posters on a screen in the physical poster rooms. Online posters should be prepared as a single slide in Powerpoint, Keynote or PDF format. The LOC will supply a link to upload online posters.
Physical posters will be presented on the second floor of the UH Mānoa Campus Center, which is a short walk from the auditorium. Posters can be mounted starting from 7am on Monday July 17 and need to be removed by 5pm Friday July 21. Posters should have a maximum size of 841 x 1189 mm or 33.1 x 46.8 inches (A0 format). Smaller sizes are acceptable. In-person participants will have the opportunity to give a single-slide 1-minute presentation in the poster sparkler sessions, which are scheduled before the poster sessions on Tuesday and Thursday. The LOC will supply a sign-up sheet for poster sparklers closer to the conference. Physical posters will also appear online.
Online platform and live-streaming
The online platform for the conference will be Zulip, which is a free, open-source alternative to Slack that allows for efficient archiving. Zulip can be accessed through a web browser or by downloading the app from the website. You will receive emails with your personal registration link (if you cannot find it or have trouble signing up, please reach out to the LOC). Please do not share your link with non-registered participants.
The Zulip platform contains streams, which are equivalent to Slack channels. The default streams for each user include talks for each day of the conference, posters, announcements, and a stream to ask questions to the LOC, among others. Feel free to join any of the other optional streams (e.g. dedicated streams for working groups), or to create private streams for collaborative discussions.
Oral presentations in the auditorium will be live-streamed through a Zoom webinar. Links will be made available on Zulip prior to the start of each day. Online participants will be able to ask questions either through Zulip or the Zoom Webinar Q&A feature.
Travel
Air travel
Conference participants should plan to travel to Daniel K. Inouye International Airport (HNL). The airport is approximately 8 miles or 12 kilometers from UH Mānoa and Waikīkī. Typical taxi or rideshare fares from the airport to the city range between $20-$40.
Visa support
Participants requiring supporting letters for a visa to enter the United States of America should indicate this on the registration form
Accomodation
On-campus housing
On campus housing is available at the Lincoln Hall at East-West Center (EWC). Lincoln Hall is within a few minutes walk from the conference venue. Please be aware that this is inexpensive (for Hawaiʻi), no-frills accommodation and that the rooms are not air conditioned. Temperatures in Honolulu in July can reach ~87F/30C, but the island often has strong breezes (many personal residences in the valley have no A/C or heating at all!).
Requesting conference-reserved on-campus housing
On-campus housing reserved by conference must be requested through an online form and will be allocated on a first-come, first-served basis. Attendees who apply for on-campus housing must pay a 2 night room security deposit to hold a room.
The conference has reserved:
20 Studios (Double Bed): $77/night
8 Corner Studios (Two Double Beds): $95/night
10 Kitchen Units (Queen bed): $111/night
Arrival Date: 15/07/2023
Departure Date: 22/07/2023
Extended dates may be available on request.
If you cancel rooms within 30-59 days of your visit, the cancellation charge is one night’s fee, if under 30 days from the visit, the charge is 2 nights. 2 nights of housing are paid upfront as a security deposit, and the rest of your visit will be paid upon arrival at East-West Center.
Requests for conference-reserved on-campus housing are now closed.
Booking non-conference on-campus housing
You can book your own rooms through East-West Center. However, be aware that rooms are not guaranteed and rates may change compared to the conference-reserved block described above. To book your rooms independently, please contact:
East-West Center Housing
1711 East-West Road
Honolulu, Hawai‘i 96848-1711
Telephone: (808) 944-7805
Email: housing@eastwestcenter.org
Hotel accomodation
The majority of hotels on the island of Oʻahu are located in and around Waikīkī, approximately 3 km or 2mi from UH campus. Note that Airbnb rentals are not allowed in most areas outside of Waikīkī.
Transportation options from Waikīkī to UH Mānoa and back include public transport, rideshare services (Uber/Lyft) and bicycle rentals. When using public transport we highly recommend to use the bus tracking app.